Managing Studio access

This article shows you how to grant a person access to your Studio Organization or Studio Project.

  1. Studio membership differences
  2. Permissions for different user roles
  3. Studio view
  4. Managing Studio access
  5. Remove or modify Studio access
  6. Resend invitation

Studio membership differences

Your access to Studio determines whether you're granted a Project or an Organization membership.

With an Organization membership, you gain access to all projects within the Organization, as well as the Organization Admin module in Studio. On the other hand, Project members are limited to accessing only specific projects within an Organization.

Organization membership
  • Organization Administrator
  • Organization Viewer
Project membership
  • Project User
  • Project Developer
  • Project Administrator

Permissions for different user roles

Organization Viewer has view-only access to all Studio Organization modules, except for the Billing module. For access levels of other user roles, please refer to the table below:

  Project User Project Developer Project Administrator Organization Administrator
Manage project users, developers, and administrators     x x
Manage organization administrators       x
Manage service accounts     x x
View device details x x x x
Rename, add descriptions and labels to devices   x x x
View project details x x x x
View organization details       x
Claim devices     x x
Move devices between projects     x x
Move devices between organizations       x
Create projects       x
Create dashboards   x x x
Create notifications   x x x
Create file exports x x x x
Create emulated devices   x x x
Create emulated events x x x x
Manage data connectors   x x x
Manage billing information       x

Studio view

The Studio view is composed of multiple modules:

  1. Profile module
  2. Project Management module
  3. Sensors & Cloud Connector module
  4. Project Dashboard module
  5. Notifications module
  6. File Export module
  1. Project Settings module
  2. API module
  3. Organization details module
  4. Members module
  5. Billing module

Studio view for Organization Administrators

The Organization Administrator can be regarded as the owner of the Studio account. The Studio account can have one or more Organization Administrators. Typically, they are granted a Studio view consisting of all previously mentioned modules. Organization Administrators have complete control over the Studio Account as well as all the Projects and users associated with it.

Studio view for Organization Viewers

The Organization Viewer has view-only access to all Studio Organization modules, except for the Billing module. Organization Viewers cannot make any edits to the Studio Account, its Projects, or users.

Studio view for Project members

As mentioned, Project members can have various roles based on their permission level.

All Project members will share the same Studio view but with their permissions dictating what actions they can or cannot perform:

  • Project Administrators can view, and edit Project settings and data, as well as manage other Project members.
  • Project Developers are limited to viewing and editing Project settings and data.
  • Project Users are restricted to solely viewing the Projects and data.

Unlike Organization Administrators, Project members can view the following modules:

  1. Profile module
  2. Project Management module
  3. Sensors & Cloud Connector module
  4. Project Dashboard module
  5. Notifications module
  1. File Export module
  2. Project Settings module
  3. API module
  4. Organization details module

Evidently, the Members and Billing modules are absent, as they are only accessible to users with the Organization Administrator role.

Managing user access

Below is an overview of managing access on Project and Organization levels using Studio.

Manage Project access

There are two ways to grant a member access to a Project:

Using Project Settings module

This method is for both Organization Admins and Project Admins.

  1. Open Studio
  2. Select the correct Project (check the project name in the header)
  3. Go to Project Settings from the left menu
  4. Invite the member by choosing their access level and entering their email.

This method provides access only to the specific Project.

Using Members module

This method is for Organization Admins only.

  1. Open Studio
  2. Go to the Members module
  3. Select Access level to Specific Projects from the drop-down menu
  4. Enter the member's email
  5. Select the Projects and set member's access level.

Manage Organization access

This method is for Organization Admins only.

  1. Open Studio
  2. Go to the Members module
  3. Select Access level to Organization Administrator or Organization Viewer from the drop-down menu
  4. Enter the member's email and click on invite

Remove or modify Studio access

Remove or modify Project access

Using Project Settings module

This method is for both Organization Admins and Project Admins.

  1. Open Studio
  2. Select the correct Project (check the project name in the header)
  3. Go to Project Settings from the left menu
  4. Remove the member by clicking on the remove button .

Using Members module

This method is for Organization Admins only. Admins can use it to remove members or adjust their access levels.

  1. Open Studio
  2. Go to the Members module
  3. Select the member you wish to remove or modify
  4. To remove the member, click the Remove button , or
  5. To change their access level, select a different role for the member.

Remove or modify Organization access

This method is for Organization Admins only. Admins can use it to remove members or adjust their access levels.

  1. Open Studio
  2. Go to the Members module
  3. Select the member you wish to remove or modify
  4. To remove the member, click the Remove button , or
  5. To change their access level, select a different role for the member.

Is this your first time logging in to Studio?

If you have received an invitation to log into Studio for the first time, you will have to create a new password by clicking Forgot your password?.  If the invitation is sent, but you cannot find it, check this article for help. 

Can you remove yourself from an Organization or Project?

With the right access level, you can also remove your access using the steps above. You will need a new invite from an administrator to get back your access.

Access on multiple levels

A user can have both Project and Organization access levels. To remove a user from all projects in the organization, it is not necessarily enough to just remove Organization access for that user. You must also check if the user has access to any of the Organization's projects.

Resend Invitation

To ensure that only valid persons gain access to Studio, invitation links sent by email to new users have an expiration. If an invitation is not accepted promptly, the invitation needs to be resent. 

  1. Open Studio
  2. Navigate to either the Project Administrator or Organization Administration page like described above
  3. Select the e-mail address of the relevant user in the member list
  4. Select RESEND INVITATION

A new invitation email is now sent to the user's e-mail address.

Email not received?

If the recipient is having trouble getting the invitation by email, the administrator can copy the Invite URL link and send this directly to the invited person over any messaging application.